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Exhibitors Registration for Exhibition is FULL. We are NO LONGER accepting exhibitors this year. In order to exhibit you must register for the conference. "Exhibits only" and "meals only" registration options are not available. All exhibitors are welcome, invited and encouraged to attend any and all conference sessions, events and meals. Exhibit Booth A 10' x 10' display space will be provided for each exhibitor, with a limited number of 10' x 20' spaces available for an extra fee. The booth will consist of a standard pipes & drapes set-up with an 8' high rear drape and 3' high side drapes. The front will be open. Each booth will also be provided with a 7" X 44" sign (approx.), and a 6' X 30" high table, two chairs and a wastebasket. Any other needs (AV equipment, booth embellishments, power extension cords, etc.) must be arranged and purchased by you directly through either the Exhibit Services Vendor or the AV Vendor (see contact information below).
Location Exhibits will be in the Grand Ballroom of the Hyatt Regency St. Louis Hotel. This is the same location in which on-site conference meals and breaks will take place. The Exhibit Hall will be the center of activities during the conference. The hotel address is: Hyatt Regency St. Louis Please do NOT ship exhibit materials directly to the hotel. Please make all exhibit shipping arrangements through the Exhibit Services Vendor noted below. Click on the Hotel Information link above to make your hotel reservations at AHECTA's contracted conference rates. Name of Exhibitor and Booth # Exhibit Schedule * The times listed below are subject to slight modifications as the conference draws near. The Exhibit Hall will open on Sunday, June 19 at 5:00 p.m. and will close after lunch at 1:30 p.m. on Tuesday, June 21. The Exhibit Hall will be open during the day on Monday, June 20 from just before breakfast (about 7:45a.m.), to just before conference participants leave for the special evening event (about 5:30 p.m.) and Tuesday from 7:45 a.m. until just after lunch (1:30 p.m.). Conference attendees are scheduled to be in the Exhibit Hall for breakfasts, lunches and breaks. Click on the Schedule link above for a more specific conference schedule. Exhibitor Highlights AHECTA provides several ways for exhibitors to be individually recognized during the conference. Sticker Sheet Drawings - Every exhibitor will receive a supply of unique stickers. Attendees will all have a sticker sheet with all exhibitors listed. Attendees who have visited all exhibitors and received each exhibitor's sticker, can place their sheet in a drawing for gifts or "give-aways" provided by exhibitors. Drawings for an exhibitor's gift/give-away(s) will take place during meals/breaks from the exhibitor's booth. Exhibitor Drawings - Some exhibitors choose to do their own drawing(s) for gifts/give-aways from business cards (etc.) they have collected during the exhibit hours. These drawings will be conducted during the same times as those for sticker sheets. Sponsorships - Conference sponsorships are available for meals, breaks, pre-conference activities, conference email station, etc. If you are interested in providing a gift/give-away for the conference, please contact Bob Drewes, Conference Co-Chair, at drewes@stanford.edu or (650) 723-6339. If you are interested in sponsorship opportunities, please click on the sponsorship link at the top of this page AND contact Christopher Waters, AHECTA President, at ccwaters@rutgers.edu or (732) 445-3710. Set-Up and Tear-Down The Exhibit Hall is scheduled to be set up and ready for exhibitors to set up their booths by 11:00 a.m. on Sunday, June 19 . Exhibitors may begin tearing-down immediately following lunch on Tuesday, June 21 (approximately 1:30 p.m.). Shipment and Storage of Materials AHECTA has contracted with Paramount Convention Services, Inc. for receiving, storage, set-up and tear-down of exhibits. The Hyatt Regency St. Louis will not receive or store materials. Exhibit Services Vendor Paramount Convention Services, Inc. will be providing exhibit services for AHECTA's CCC2005. Exhibitor information kits are available upon request from Paramount Convention Services. You may also download the kit by clicking on the link below. Paramount Convention Services, Inc. Voice (800) 883-6578 email: jlarkin@paramountcs.com Audio Visual Equipment The Hyatt Regency St. Louis has on-site audio-visual services and equipment rentals. For information or reservations, call: Robert Dabney 314-231-1659 Hotel: 314-231-1234 Questions/Requests Bob Drewes |
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